Job Overview

OFFICE ADMINISTRATIVE ASSISTANT

Claudine Kitchen & Bakeshop is a busy, chef-driven breakfast, lunch and bakery operation committed to excellent food, consistent quality and genuine hospitality. Our Office Administrative Assistants provide accurate, organized and dependable administrative support to restaurant leadership and help maintain essential cash, tip, supply and recordkeeping systems.

WHAT YOU’LL DO

  • Payroll - review time cards, Maintain credit card tip-calculation, print delivery driver reports, allocate delivery tips, mileage reimbursement, and tip-distribution documentation - use Trello for shared payroll management
  • Weekly data reports - bread useage, labor & cogs reports, pmix reports, update sales forecasts in ME
  • Monthly data reports - prime reports, pmix reports, landlord sales reports, calculate EOM inventory estimates,
  • Add new team members to required tip-tracking documents
  • Accurately enter, review and organize administrative information
  • Maintain organized electronic and physical records
  • Identify and promptly communicate missing information, discrepancies or unresolved issues
  • Protect confidential company, payroll and team member information
  • Support restaurant managers and office leadership with assigned administrative projects
  • Complete other reasonable duties needed to support restaurant and office operations

WHAT WE’RE LOOKING FOR

  • Strong attention to detail and commitment to accuracy
  • Dependability, accountability and punctuality
  • Strong organization, prioritization and time-management skills
  • Ability to complete recurring responsibilities without repeated reminders
  • Ability to work independently while communicating appropriately with leadership
  • Strong basic math, data-entry and spreadsheet skills
  • Clear and professional written and verbal communication
  • Ability to identify discrepancies and solve routine administrative problems
  • Ability to manage deadlines, interruptions and changing priorities
  • Sound judgment when handling cash and confidential information
  • Willingness to accept coaching, correction and changing direction
  • Ability to maintain respectful and professional working relationships
  • High school diploma or equivalent required
  • Previous administrative, bookkeeping or restaurant-office experience preferred
  • Computer, email, spreadsheet and office-software proficiency required
  • Valid California Food Handler Card or ability to obtain one within the required timeframe

POSITION REQUIREMENTS

Office Administrative Assistants must be able to perform the essential functions of the position, with or without reasonable accommodation, including:

  • Sit and work at a computer for extended periods
  • Stand and walk throughout restaurant, office and storage areas as needed
  • Occasionally reach, bend, twist, stoop, squat, crouch and kneel
  • Occasionally lift and carry up to 25 pounds
  • Use hands continuously to type, write, calculate, organize documents and operate office equipment
  • Safely handle cash, deposit materials, files, office supplies and related equipment
  • See, hear and communicate sufficiently to accurately perform assigned responsibilities
  • Read and follow forms, spreadsheets, reports and written or verbal instructions
  • Accurately enter, review and interpret written and numerical information
  • Perform basic calculations and identify discrepancies
  • Maintain attention, recall information and organize multiple priorities
  • Independently solve routine administrative problems and communicate concerns promptly
  • Work accurately under deadlines while managing interruptions and distractions
  • Communicate clearly and professionally with leadership, managers, team members and outside contacts

Reasonable accommodations may be provided to qualified individuals with disabilities.

SCHEDULE
Applicants must be available for the shifts required by administrative operations. Work is mostly remote. Occasional in person meetings required.

COMPENSATION
Hourly rate.

APPLICANT CERTIFICATION
I certify that the information provided in my application is true and complete to the best of my knowledge. I authorize Claudine Kitchen & Bakeshop to verify my employment history, education and professional references.
I understand that false information or material omissions may disqualify me from consideration or result in termination if I am hired. I understand that submitting an application does not guarantee an interview or employment.
If hired, my employment will be at will, meaning either Claudine Kitchen & Bakeshop or I may end the employment relationship at any time, with or without cause or advance notice, subject to applicable law.
If hired, I will be required to complete Form I-9 and provide acceptable documentation verifying my identity and authorization to work in the United States.

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